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Applying for a Position at the Museum

The Philadelphia Museum of Art is an equal opportunity employer with a commitment to create and maintain a diverse workplace.

Only electronically submitted resumes linked to a specific open position can be considered. A listing of current job opportunities can be found below. To apply for a specific position click the “Apply Now >>” link that corresponds with the position you are applying for. When applying, submit your resume and cover letter in a Word or PDF document. The Museum will contact you if an interview is considered appropriate. Application materials for a specific position are kept on file for one year.

Due to the volume of resumes received, the Museum is unable to acknowledge each resume. Walk-in applications and/or general interest resumes will not be reviewed or retained.

Fellowship positions have very specific application procedures. Incomplete or late applications cannot be considered.

If you require assistance to participate in the application process, please contact a representative in the Human Resources department at 215-684-7970 to request an accommodation.

Current Openings

Executive Assistant

The Philadelphia Museum of Art seeks a professional Executive Assistant to provide strong administrative support to the Chief Financial Officer. This position works closely with members of the Finance department, as well as, numerous other departments throughout the organization. The Executive Assistant provides thoughtful and skilled daily support to the CFO. Position requires confidentiality, discretion, diplomacy, and professional poise. Specific responsibilities include: answering phones, keeping calendars and appointments, maintaining files, responding to internal and external inquiries, preparing materials for meetings, acting as a representative of the department as needed, and special projects as assigned.

Qualified candidates will have an undergraduate degree or equivalent. Three plus years of related administrative experience supporting executive-level management is required. Must have excellent verbal and written communication skills. Proficiency in Microsoft Office products, specifically Outlook, Word, and Excel required.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Capital Project Manager

The Museum seeks an experienced architect with advanced project management skills to provide day-to-day management for a variety of Museum Facilities Master Plan capital projects.

Working with the Museum’s staff, consultants, and contractors, the Capital Project Manager will develop an overall set of policies and standards for architectural design; develop requests for proposals for professional design and specialty services; and develop/implement systems to monitor and control project costs and schedules. The Manager will work with local, state and federal commissions, agencies and authorities in securing required governmental reviews and approvals. As required, he/she will prepare and assist with the preparation of regular reports, special studies and analysis. As a member of the Facilities Master Plan Project Team, this position will play a leading role in the management and further development of the overall Master Plan Phasing and Implementation strategy.

Candidates must have a Bachelor of Architecture degree and a PM designation or equivalent professional experience; a professional license as an architect desired. Seeking candidates with 10+ years’ experience demonstrating increasing managerial responsibility. Must have strong communication and interpersonal skills with the ability to coordinate multiple groups.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Board Liaison

The Museum seeks an experienced administrative assistant to provide executive level support to the Secretary, the Board of Trustees, and the Board Chair. This is a fantastic opportunity to work with our board members and Executive Office staff in support of Institutional goals and initiatives.

This role involves managing processes that support the Board and Board meetings including scheduling meetings, preparing meeting materials, corresponding with board members, administering the Board Portal, drafting meeting minutes, and maintaining relevant trustee files, and planning onboarding for new members. The Board Liaison also provides administrative support to the Board Chair including calendar management, preparing correspondence, and fielding inquiries to the Chair.

To be successful in this role candidates will have experience providing support in a highly professional environment demanding sophistication, confidentiality, and a customer service orientation. Candidates must be proficient in MS Office suite including Word, PowerPoint and Outlook, and have experience with databases; Raiser’s Edge experience preferred. Position requires the ability to maintain a professional and diplomatic manner especially under pressure. Excellent interpersonal skills are a must in order to build effective relationships at a senior level.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

Associate Curator of Modern American Art

The department of the Philadelphia Museum of art which has specific responsibility for the care of American Art seeks a curator who can work collectively with the staff; as well as bringing a specific interest and expertise in modern paintings and sculpture made in the United States or by American artists working abroad. As a member of the Museum’s curatorial staff, the Associate Curator of Modern American Art is expected to participate in all aspects of the work of the Museum to enable it to fulfill its mission and to maintain the highest standards of scholarship, connoisseurship, and professional practices in the field.

The department is involved with ongoing cataloguing projects of the permanent collection; preparing for temporary exhibitions both focusing specifically on our own collections, as well as broader international projects. Coordination of close working relationships with our colleagues in the Conservation labs is essential to encourage and assist their technical research in examination of and work on the collections. A very active relationship with local as well as international scholars, dealers, collectors and museum colleagues is assumed, as well as willingness through our own Development department and independent initiative to actively pursue funding for acquisitions, reinstallation projects and exhibitions.

As with the entire museum, this Department is poised at a moment of high ambition and building responsibilities, which require both substantial concrete knowledge and skills, but also an imaginative spirit as we rethink perceived notions about the "proper” interpretation and presentation of works of art, their public accessibility and issues of the cultural context in which we present and interpret the substantial holdings in our care.

The individual who holds this position must possess a broad familiarity with the history of Modern art and, more specifically, a detailed knowledge of the history of American painting and sculpture during the first half of the 20th century. Position requires a Master's degree (PhD desirable), and 3-5 years experience in museum or related academic post. S/he will have a proven record of research and curatorial achievement (i.e., the development and coordination of exhibitions, the acquisition of works of art, and collections research) in this field. In addition to a demonstrated ability to work successfully with others—museum staff, volunteers, and diverse public constituencies—to achieve institutional objectives, s/he must have a broad knowledge of museum practices in the related fields of education and public programs, conservation, collections management, budget management, marketing, development and external affairs. Excellent written and oral communication skills are essential, as is an ability to work with databases, word processing, and other computing tools that the staff is expected to use on a regular basis.

Application Instructions:
• Create a single document that contains a cover letter and resume to be uploaded with your application.
• Candidates without a social security number should decline the background check section. This does not impact the status of your application.

Apply Now >>

Development Assistant, Individual Giving

The Development Assistant supports the Deputy Director of Development who oversees Annual Giving, Major and Principal Gifts, Planned Giving, and Gifts of Works of Art. The Development Assistant also provides support for specific fundraising initiatives and projects aligned with the above areas and is responsible for various office-wide administrative duties, including mail pick-up and drop-off, general phone line coverage, and event preparation and staffing.

Responsibilities include supporting the Deputy Director in maintaining electronic and paper files, answering phones, scheduling meetings, and updating calendar, as well as tracking budgets for corresponding charge lines, preparing and distributing contact reports, and may assist in planning, coordinating and execution of meetings, including recording minutes and distributing and completing follow-up tasks. This position will draft and/or directly distribute a variety of correspondence to constituents, including acknowledgement and solicitation letters to donors and prospects. It will also maintain and utilize donor/prospect information in the Raiser’s Edge database, entering past and future actions, event attendance, contact reports, ensuring that all relevant information is stored in Raiser’s Edge or an approved alternative, and running reports and exporting data for use by the various program areas. The Development Assistant supports specific fundraising initiatives and projects as assigned, maintaining spreadsheets, running reports from the Raiser’s Edge database, entering information or actions in same, and monitoring fulfillment of donor-related assignments by colleagues as needed. They also will conduct general background research on donors, prospects, artists and others as requested and assist in organizing and implementing special events as needed.

Qualifications include a demonstrated ability to interact effectively with donors, volunteers, and staff at the highest level. A Bachelor’s Degree is required and two to three years of professional Development experience is preferred. This position requires exceptional writing and oral communication skills, strong organizational skills, attention to detail, and the ability to be flexible and creative. Discretion in handling confidential donor information is essential. Computer proficiency including Microsoft Word, Microsoft Office, and Excel is required and working knowledge of Raiser’s Edge is highly desirable.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Development Assistant, Major Gifts

The Major Gifts Assistant works closely with and provides administrative support for the Major Gifts Program, including the Director of Major Gifts. The ideal candidate should be energetic and responsible with a strong interest in fundraising, major gifts, and special events. He/she will be highly organized and detail-oriented, demonstrate excellent written and verbal communication skills, practice discretion in handling confidential donor information, and effectively prioritize multiple assignments to meet deadlines.

In this role, he/she will support the Director of Major Gifts, and two to three Major Gifts Officers. To assist these individuals, the Major Gifts Assistant/Associate will assist specific Major Gift Officers who serve as liaison to various curatorial departments, interact with the Special Exhibitions and other departments as needed, and help implement individual fundraising initiatives related to Museum priorities. On a daily basis, the Major Gifts Assistant/Associate provides administrative support to the Major Gifts team, helping to coordinate both internal and external communications and ensuring all activity is recorded in the database and reports are distributed in a timely fashion. In addition, the Major Gifts Assistant/Associate helps plan events, and prepare proposals, contact reports, preparatory materials, research and correspondence.

Proficiency with Word, Access, Excel and database functions (preferably Raiser’s Edge) is required. Some evening and weekend hours are necessary in this position. Applicants must have a Bachelor’s degree and two years’ non-profit/fundraising experience.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Major Gifts Officer

The Museum is seeking a results-oriented and donor-centered individual to serve as Major Gifts Officer for the Department of Development. As part of a seven-member team that reports to the Senior Director of Major Gifts, he/she will regularly visit with current and prospective donors and personally cultivate, solicit and manage a portfolio of 100 plus prospects. The Major Gifts team works strategically and collaboratively with Museum leadership, Trustees, volunteers and staff throughout the institution. The Major Gifts Officer also serves as primary liaison for select curatorial departments, events, or fundraising initiatives as assigned.

The ideal candidate will possess a minimum of five to seven years of progressive Major Gifts and/or Development experience, a proven track record of success in closing gifts through direct solicitation and engaging prospective donors, as well as supporting the fundraising efforts of professional and volunteer leadership. The Museum seeks candidates who are strategic, creative, collaborative, and systematic in their approach to working with their portfolio, and possess excellent communications skills. The successful candidate must have the ability to articulate the priorities and programs of the Museum and identify and interpret the interests of donors. A bachelor’s degree from an accredited institution (or comparable work experience) is required.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

Department Assistant, Membership and Visitor Services

The Membership and Visitor Services department seeks a professional, organized, and personable candidate for the role of Department Assistant. The Department Assistant is responsible for providing administrative support to the Director of Visitor Operations and Membership directly and to the Membership and Visitor Services Department in general. This support includes working on special projects and presentations, managing schedules and establishing meetings, distributing mail, filing, ordering office supplies, and drafting correspondence. This role also acts as a department liaison at a variety of meetings and represents the department on several committees. The Department Assistant enters visitor and member data and generates reports as needed.

The position requires working knowledge of general office systems and the ability to coordinate multiple tasks. Proficiency in Word, Excel, databases using MS Access, email systems, Power Point needed; working knowledge of MS Project, Raiser’s Edge, and ticketing systems is highly desirable. This position requires professionalism, superior organizational skills, attention to detail, strong interpersonal skills, effective oral and written skills, the ability to handle confidential material in a professional manner, and a willingness to take on additional administrative responsibilities as they arise.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Telemarketing Representative

The Museum seeks professional and articulate telephone representatives to contact visitors to generate new membership sales. Previous telemarketing, fundraising, art, and/or nonprofit experience preferred. Seeking applicants with an interest in promoting the arts who are able to work flexible, part-time evening and weekend hours. Near public transportation (32, 38, 48, and 7 buses).

Please call (215) 684-7230 to apply.
Audience Research Associate (Membership & Visitor Services)

The Audience Research Associate works with the Audience Research Manager in the Membership and Visitors Services Department to implement research and evaluation projects for exhibitions, programs, interpretative resources, service excellence, and other activities at the Philadelphia Museum of Art. These research and evaluation projects support efforts to increase and enhance audience engagement, and, more broadly, advance the Museum’s strategic plan, vision, and values.

This position will administer and coordinate a variety of methods and tools (e.g., questionnaires, observations, interviews, etc.) to gather relevant quantitative and qualitative data, perform analyses of collected data, and create reports and presentations of findings. S/he will also consolidate new and existing data, preparing it for comparative analysis and reporting.

The Audience Research Associate also assists in the hiring, training, and coaching of part-time, temporary research assistants, as well as the training and coaching of Museum staff participating in data collection activities.

Qualified candidates will have:
• B.A./B.S. in a field or concentration related to social science research or evaluation (e.g., psychology, sociology, education, anthropology, market research, etc.)
• At least 1 year of related experience and/or training in social science research, visitor studies, and/or evaluation
• Proficiency in managing quantitative data, with working knowledge and experience using SPSS Statistics
• Familiarity with qualitative data collection, analysis, and reporting methods
• Working knowledge of web-based survey tools, such as SurveyMonkey.
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Strong interest in museum, arts, and culture audiences and the sector, generally
• An ability to interact with the public, specifically confidence and skill in interviewing visitors about their experiences at the Museum.
• An ability to stand for two hours at a time.
Evening and weekend work as required by project schedules.

Apply Now >>

Studio Monitor

The Museum seeks a Studio Monitor to maintain the studios and supplies for the Division of Education. This role will order, organize and oversee supplies, track attendance, set-up and clean-up studios, create monthly reports, and perform light office work. He/she will be responsible for installing approximately 10 exhibits in the Education Corridor that highlight the various Education programs. The Studio Monitor manages the details for all studio classes during the week and on Saturdays, provides assistance to teachers, and may substitute teach when necessary. Must attend staff meetings and community programs meetings as necessary and represent the PMA to the general public in various roles. This role may also assist with Accessible Programs Form in Art classes. Must keep class attendance, supply orders, and create monthly reports.

The role requires flexibility, the ability to communicate clearly (verbally and in writing), willingness to provide support working on a variety of projects, and excellent organizational skills. Must have studio arts experience and knowledge of ceramics with experience using a kiln. Previous experience and comfort working with children in a fast-paced, high-volume environment essential. Physical requirements include the ability to lift and carry up to 50 lbs.

Hours are full-time, Tuesday through Saturday, 9am-5pm.

Apply Now >>

Coordinator of Community Programs

The Philadelphia Museum of Art is seeking a Coordinator of Community Programs for its Education department. Reporting to the Associate Curator of Education for Family and Community Learning, this position initiates, designs, and implements programs that actively engage with community organizations throughout the city and region. S/he supports the Museum’s mission of civic leadership and community engagement through building and maintaining partnerships with community organizations. Community Programs create innovative opportunities for visitors of all ages and backgrounds to experience and learn about art within the Museum and in the community.

A strong candidate will have a Master’s degree in fine art, art history, art education, or museum education. Proven work with museums and community organizations, experience with grant management and staff management. Excellent interpersonal skills. Ability to represent the Museum and interact with audiences of all ages is essential. Excellent organizational skills. Strong studio art skills and teaching experience highly desirable. Must be able to stand for two hours at a time, lift 25 pounds without injury, and sit on low stools or the floor to interact with children. Weekend and evening work is required. Access to transportation preferred.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Benefits and Compensation Manager

The Philadelphia Museum of Art is seeking an analytical and customer-service driven individual to effectively manage and administer the Museum’s total benefits program. This position administers all aspects of the insurance plans including enrollments and terminations, billing, plan renewals/changes, reporting, and serving as the liaison for employees with third party administrators. The Manager oversees the compensation function; planning, developing and implementing new and revised compensation programs, policies and procedures to support the organization’s goals and competitive practices. This role is also the Museum’s HRIS manager and ensures the integrity of the data in the system. He/she manages FMLA, workers’ compensation claims and holds a lead role in the Museum’s workplace safety program. The Benefits and Compensation Manager sits on Museum committees including the 403(b) Investment Committee, Safety Committee and the Wellness Committee. He/she performs a variety of administrative tasks to support all of the benefits programs, and coordinates the work of one direct report.

The ideal candidate will possess a Bachelor’s degree and a minimum of 5 years combined experience in compensation management and benefits administration; CEBS certification preferred. Must have comprehensive knowledge of and experience applying federal, state, and local regulations as they pertain to benefits administration. Excellent computer skill with proficiency in the Microsoft office suite, HRIS and payroll systems; knowledge of ADP preferred. Ability to set priorities and manage time effectively with an eye for detail is essential. Must be able to establish credibility and rapport with a wide variety of associates including executive, management, line staff, and department co-workers. Ability to maintain confidential information and to handle sensitive and challenging situations with poise and tact is essential.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

Help Desk Technician

The Museum is seeking a Help Desk Technician to provide technical support to staff over the phone and in person, and to help maintain the smooth operation of the Museum computer facilities. This position will learn the fundamental operations of commonly used software, hardware, and other equipment within the Museum to be able to provide hands-on as well as remote assistance to requests for technical support. The Help Desk Technician will also manage the circulation of laptops, manuals, and other materials as appropriate.

Ideal candidates will have prior help desk experience; experience supporting MS Windows, MS Office, Adobe and other standard office applications; experience setting up and supporting Dell equipment. Friendly, customer oriented demeanor with strong communication skills in person and over the phone required. Ability to handle shifting priorities, and exercise patience and professionalism during busy times a must. Strong problem solving skills and the ability to work with or without supervision.

Apply Now >>

User Interface and Graphic Designer

The Museum is building an Interactive Development team for the creation of original, ambitious interactive applications for our museum visitors to experience. We are looking for a strong User Interface Designer with experience creating mobile application and interactive presentation designs that keep the user at the forefront of consideration. We want to build compelling, rewarding and amazing experiences for the visitor, using the latest technologies, and this will require a forward-thinking, creative and enthusiastic designer.

In addition to user interface considerations, the designer will be responsible for all graphic design as well for our applications, interactives, and some web-based projects. The Interactive Graphic Designer role will be responsible for developing graphics to ensure a cohesive, high-quality aesthetic in support of the Museum’s interactive vision, and museum visitor presentation goals.

Position Responsibilities:

• Collaborative team participation on concept development, storyboarding, development, production and evaluation of interactive applications.

• Direct responsibility for wire frame interface design, user testing and evaluation, and then design and creation of all graphics for these applications on mobile devices, touchscreen presentations, and web pages.

• Creation of multi-layered interfaces, animations, and graphic elements needed by developers for integration into the carefully designed interactions we will be presenting.

• Close collaboration with the developer in the planning, development and implementation of the interactive experiences, which can range from something seen on a mobile phone screen to ones projected in immersive environments that take up entire rooms.

• An open mind to thinking of new and innovative ways of engaging visitors and making rewarding experiences with our art.

• A grounded, experienced understanding of how to best present interactions that work effectively for all types of visitors and experience levels.

Qualified candidates will have 3 or more years experience as a user experience designer or interactive designer with a portfolio that demonstrates superior visual skills along with process and thinking. Candidates should have a mastery of design and production tools, including Illustrator, Photoshop, InDesign, and optionally, After Effects and animation tools. Proficiency in creating graphics for mobile applications and web sites required. Must have the ability to turn creative direction and output channel requirements into visual experiences with an understanding of how design affects performance/load time, and effective optimization techniques. Position requires the ability to propose design solutions based on best practices, fundamental design, and usability principles. Seeking someone with the motivation to continuously research and learn different methods and techniques to provide a variety of solutions. Experience in a non-profit environment preferred.

To apply, please create a single document containing a cover letter, resume, and work samples to upload with your application. If you have an online portfolio, include the link in your cover letter/resume.

Apply Now >>

Safety and Protection Services Supervisor

The Safety and Protection Services Supervisor has responsibilities across the functional areas of Protection Services and Safety. He/she manages requests for security, supervises Museum drivers and vehicle scheduling, provides administrative support in technology and access control matters, and manages the Museum’s occupational Health & Safety programs.

This role recommends policy changes and adjustments to work practices to conform to current regulations. He/she directs safety training, based on needs assessments and legal requirements and performs workplace inspections and follow up investigations to determine any corrective action necessary to prevent incidents from occurring. The Safety and Protection Services Supervisor coordinates with Human Resources and Finance in areas including but not limited to: workers’ compensation insurance, accident investigation, loss control recommendations and compliance.

Qualified candidates will have a minimum of five (5) years responsible experience developing and maintaining security, occupational health & safety, and fire safety programs for a large institution. Certified Protection Professional (CPP) designation is preferred; a willingness to pursue this designation is required. Must have working and current knowledge of Federal, State, and Local health and safety standards, codes, regulations, and guidelines including the Occupational Health and Safety Act (OSHA), National Fire Protection Association (NFPA), and City of Philadelphia codes. Significant knowledge of security electronics and an ability to analyze and address common system failures and improvements in cooperation with the IT department necessary. Must be able to maintain confidential information.

Apply Now >>

Visitor Services Assistants

We are currently seeking attentive, outgoing, energetic, individuals with a background or interest in art to help enrich the experience of Museum visitors. At a minimum the position requires individuals to sell both general and special exhibit admission tickets; promote Museum programs and memberships through telephone and in-person contact; check guest coats; answer phone inquiries; provide information and answer guest questions.

Candidates seeking to work as Visitor Services Assistants should also have excellent customer service, computer, and clerical skills. Cash handling experience is also a plus. This is a fast-paced, multi-tasking position that requires candidates to have the ability to stand for long periods of time and lift up to 20 lbs.

Part-time positions are available. Availability to work Friday, Saturday, and Sunday is required for the position along with availability for at least one day during the week. Hours and days will vary with weekends, holidays, and evenings required.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

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