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Applying for a Position at the Museum

The Philadelphia Museum of Art is an equal opportunity employer with a commitment to create and maintain a diverse workplace.

Only electronically submitted resumes linked to a specific open position can be considered. A listing of current job opportunities can be found below. To apply for a specific position click the “Apply Now >>” link that corresponds with the position you are applying for. When applying, submit your resume and cover letter in a Word or PDF document. The Museum will contact you if an interview is considered appropriate. Application materials for a specific position are kept on file for one year.

Due to the volume of resumes received, the Museum is unable to acknowledge each resume. Walk-in applications and/or general interest resumes will not be reviewed or retained.

Fellowship positions have very specific application procedures. Incomplete or late applications cannot be considered.

If you require assistance to participate in the application process, please contact a representative in the Human Resources department at 215-684-7970 to request an accommodation.

Current Openings


Payroll Coordinator

The Philadelphia Museum of Art seeks a Payroll Coordinator to be responsible for the preparation of the bi-weekly payroll in a multi-state environment using ADP’s Workforce Now, version 2 Internet Payroll Service.

Essential Job Functions:
  • Processes bi-weekly payrolls in a timely and accurate manner.
  • Reviews all changes to payroll and ensures they are processed correctly.
  • Maintains accurate payroll records and employee files, including manual check log.
  • Works closely with Benefits Manager to ensure accurate benefit deductions and record keeping.
  • Reviews master file and pay data entries, YTD totals, and file amendments.
  • Prepares various payroll and management reports and journal entries.
  • Handles all garnishments, deductions, and vacation/sick accruals.
  • Works closely with Human Resources on all payroll related issues.
  • Responds to employee inquiries and requests regarding payroll matters.
  • Processes manual checks, when necessary.
  • Protects operations by keeping all payroll information confidential.
  • Performs other duties and special projects as requested.

Qualified candidates will have a High School diploma plus 5-8 years of experience in payroll operations. We are seeking candidates that have experience with ADP Workforce Now and HR/B. Position requires the ability to handle highly confidential information. Must be able to adhere to tight deadlines while maintaining accuracy in the work. Requires a self-starter with the ability to work independently.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Executive Assistant

The Philadelphia Museum of Art seeks a professional Executive Assistant to provide strong administrative support to the Chief Financial Officer. This position works closely with members of the Finance department, as well as, numerous other departments throughout the organization. The Executive Assistant provides thoughtful and skilled daily support to the CFO. Position requires confidentiality, discretion, diplomacy, and professional poise. Specific responsibilities include: answering phones, keeping calendars and appointments, maintaining files, responding to internal and external inquiries, preparing materials for meetings, acting as a representative of the department as needed, and special projects as assigned.

Qualified candidates will have an undergraduate degree or equivalent. Three plus years of related administrative experience supporting executive-level management is required. Must have excellent verbal and written communication skills. Proficiency in Microsoft Office products, specifically Outlook, Word, and Excel required.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Capital Project Manager

The Museum seeks an experienced architect with advanced project management skills to provide day-to-day management for a variety of Museum Facilities Master Plan capital projects.

Working with the Museum’s staff, consultants, and contractors, the Capital Project Manager will develop an overall set of policies and standards for architectural design; develop requests for proposals for professional design and specialty services; and develop/implement systems to monitor and control project costs and schedules. The Manager will work with local, state and federal commissions, agencies and authorities in securing required governmental reviews and approvals. As required, he/she will prepare and assist with the preparation of regular reports, special studies and analysis. As a member of the Facilities Master Plan Project Team, this position will play a leading role in the management and further development of the overall Master Plan Phasing and Implementation strategy.

Candidates must have a Bachelor of Architecture degree and a PM designation or equivalent professional experience; a professional license as an architect desired. Seeking candidates with 10+ years’ experience demonstrating increasing managerial responsibility. Must have strong communication and interpersonal skills with the ability to coordinate multiple groups.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Board Liaison

The Museum seeks an experienced administrative assistant to provide executive level support to the Secretary, the Board of Trustees, and the Board Chair. This is a fantastic opportunity to work with our board members and Executive Office staff in support of Institutional goals and initiatives.

This role involves managing processes that support the Board and Board meetings including scheduling meetings, preparing meeting materials, corresponding with board members, administering the Board Portal, drafting meeting minutes, and maintaining relevant trustee files, and planning onboarding for new members. The Board Liaison also provides administrative support to the Board Chair including calendar management, preparing correspondence, and fielding inquiries to the Chair.

To be successful in this role candidates will have experience providing support in a highly professional environment demanding sophistication, confidentiality, and a customer service orientation. Candidates must be proficient in MS Office suite including Word, PowerPoint and Outlook, and have experience with databases; Raiser’s Edge experience preferred. Position requires the ability to maintain a professional and diplomatic manner especially under pressure. Excellent interpersonal skills are a must in order to build effective relationships at a senior level.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

Receptionist/Administrative Assistant

The Museum seeks a professional receptionist/administrative assistant for a fast-paced executive office. Candidates must be articulate, detail oriented & flexible. Responsibilities will include receiving visitors, providing administrative support to two members of the Executive Office staff, and performing general administrative tasks for the Executive Office as assigned. This role interacts with a variety of personnel and high-profile guests. Duties include scheduling and organizing meetings, making travel arrangements, greeting guests, distributing mail, fielding phone calls, and assisting in the preparation of correspondence and meeting materials as needed. The ideal candidate will have demonstrated ability to handle confidential information and be comfortable handling multiple priorities. An art background is helpful.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Event Planner, Special Events

Under the supervision of the Director of Special Events, the Event Planner is responsible for managing all logistical aspects of internal and external events. This position will promote the Museum as a location for events, through sales/marketing and facilitating site visits, informational packets, and target marketing to specific constituents. Responsibilities include executing meetings, luncheons, dinners, Museum tours, receptions and lectures during non-public hours. Locations include the Philadelphia Museum of Art, the Rodin Museum and the Perelman building. The role requires extensive coordination with department heads, program managers, and campaign staff, as well as with external clients in order to provide exceptional customer service. The Event Planner acts as a liaison with our catering vendor concerning all catering arrangements and tandem site visits, as well as, initial proposals. Additional responsibilities include compiling and monitoring all event expenses to maintain a budget, assisting in marketing plans for specific constituencies, maintaining a database of clients for future reference and marketing opportunities. The Event Planner will also assist in developing standard protocols to aid in future event planning for specific events, prepare comprehensive invoices once final costs have been assessed, and review and evaluate event expenses to permit improved forecasting for future events. Communicating with colleagues and thoughtful planning to maximize event opportunities is an integral part of this position.

An ideal candidate will have a BA or BS degree, one to three years event planning experience, demonstrated experience with full event budgets, excellent customer service and sales skills, exceptional attention to detail, strong organizational skills, effective oral and written communication aptitude, and the ability to initiate, plan, and execute an event to completion. Seeking a flexible, professional team player that can undertake multiple tasks simultaneously. The ideal candidate should have an interest in art. It is necessary to feel comfortable communicating with or providing information to both small and large groups. Must be able to traverse considerable distances between event spaces and entrances and to carry a minimum of 25 pounds. Weekend and evening hours required.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Margaret R. Mainwaring Curatorial Fellowship
Application deadline: March 13, 2015

The Philadelphia Museum of Art announces a two-year (first year renewable) Curatorial Fellowship in Prints, Drawings, and Photographs beginning on July 1, 2015. The fellowship provides firsthand experience with curatorial work in the graphic arts. A Master’s degree in art history or related field is required; candidates should have demonstrated a commitment to scholarship in art history and an ability to work collaboratively. Fellows participate in all activities of a large, active curatorial department with a collection of more than 150,000 works of art on paper, located in new, state-of-the art facilities: exhibition and loan preparation; object research and cataloguing; study room supervision; and daily administrative tasks. Fellows have the opportunity to organize an exhibition from the permanent collection during second year of the fellowship. Position includes travel stipend and benefits.

To apply, please create a single document that contains a letter of application stating goals, a resume, and the names and contact information of three references. Candidates without a social security number should decline the background check section. This does not impact the status of your application.

Apply Now >>

Associate Curator of Modern American Art

The department of the Philadelphia Museum of art which has specific responsibility for the care of American Art seeks a curator who can work collectively with the staff; as well as bringing a specific interest and expertise in modern paintings and sculpture made in the United States or by American artists working abroad. As a member of the Museum’s curatorial staff, the Associate Curator of Modern American Art is expected to participate in all aspects of the work of the Museum to enable it to fulfill its mission and to maintain the highest standards of scholarship, connoisseurship, and professional practices in the field.

The department is involved with ongoing cataloguing projects of the permanent collection; preparing for temporary exhibitions both focusing specifically on our own collections, as well as broader international projects. Coordination of close working relationships with our colleagues in the Conservation labs is essential to encourage and assist their technical research in examination of and work on the collections. A very active relationship with local as well as international scholars, dealers, collectors and museum colleagues is assumed, as well as willingness through our own Development department and independent initiative to actively pursue funding for acquisitions, reinstallation projects and exhibitions.

As with the entire museum, this Department is poised at a moment of high ambition and building responsibilities, which require both substantial concrete knowledge and skills, but also an imaginative spirit as we rethink perceived notions about the "proper” interpretation and presentation of works of art, their public accessibility and issues of the cultural context in which we present and interpret the substantial holdings in our care.

The individual who holds this position must possess a broad familiarity with the history of Modern art and, more specifically, a detailed knowledge of the history of American painting and sculpture during the first half of the 20th century. Position requires a Master's degree (PhD desirable), and 3-5 years experience in museum or related academic post. S/he will have a proven record of research and curatorial achievement (i.e., the development and coordination of exhibitions, the acquisition of works of art, and collections research) in this field. In addition to a demonstrated ability to work successfully with others—museum staff, volunteers, and diverse public constituencies—to achieve institutional objectives, s/he must have a broad knowledge of museum practices in the related fields of education and public programs, conservation, collections management, budget management, marketing, development and external affairs. Excellent written and oral communication skills are essential, as is an ability to work with databases, word processing, and other computing tools that the staff is expected to use on a regular basis.

Application Instructions:
• Create a single document that contains a cover letter and resume to be uploaded with your application.
• Candidates without a social security number should decline the background check section. This does not impact the status of your application.

Apply Now >>

Department Assistant, Membership and Visitor Services

The Membership and Visitor Services department seeks a professional, organized, and personable candidate for the role of Department Assistant. The Department Assistant is responsible for providing administrative support to the Director of Visitor Operations and Membership directly and to the Membership and Visitor Services Department in general. This support includes working on special projects and presentations, managing schedules and establishing meetings, distributing mail, filing, ordering office supplies, and drafting correspondence. This role also acts as a department liaison at a variety of meetings and represents the department on several committees. The Department Assistant enters visitor and member data and generates reports as needed.

The position requires working knowledge of general office systems and the ability to coordinate multiple tasks. Proficiency in Word, Excel, databases using MS Access, email systems, Power Point needed; working knowledge of MS Project, Raiser’s Edge, and ticketing systems is highly desirable. This position requires professionalism, superior organizational skills, attention to detail, strong interpersonal skills, effective oral and written skills, the ability to handle confidential material in a professional manner, and a willingness to take on additional administrative responsibilities as they arise.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Telemarketing Representative

The Museum seeks professional and articulate telephone representatives to contact visitors to generate new membership sales. Previous telemarketing, fundraising, art, and/or nonprofit experience preferred. Seeking applicants with an interest in promoting the arts who are able to work flexible, part-time evening and weekend hours. Near public transportation (32, 38, 48, and 7 buses).

Please call (215) 684-7230 to apply.
Studio Monitor

The Museum seeks a Studio Monitor to maintain the studios and supplies for the Division of Education. This role will order, organize and oversee supplies, track attendance, set-up and clean-up studios, create monthly reports, and perform light office work. He/she will be responsible for installing approximately 10 exhibits in the Education Corridor that highlight the various Education programs. The Studio Monitor manages the details for all studio classes during the week and on Saturdays, provides assistance to teachers, and may substitute teach when necessary. Must attend staff meetings and community programs meetings as necessary and represent the PMA to the general public in various roles. This role may also assist with Accessible Programs Form in Art classes. Must keep class attendance, supply orders, and create monthly reports.

The role requires flexibility, the ability to communicate clearly (verbally and in writing), willingness to provide support working on a variety of projects, and excellent organizational skills. Must have studio arts experience and knowledge of ceramics with experience using a kiln. Previous experience and comfort working with children in a fast-paced, high-volume environment essential. Physical requirements include the ability to lift and carry up to 50 lbs.

Hours are full-time, Tuesday through Saturday, 9am-5pm.

Apply Now >>

Coordinator of Community Programs

The Philadelphia Museum of Art is seeking a Coordinator of Community Programs for its Education department. Reporting to the Associate Curator of Education for Family and Community Learning, this position initiates, designs, and implements programs that actively engage with community organizations throughout the city and region. S/he supports the Museum’s mission of civic leadership and community engagement through building and maintaining partnerships with community organizations. Community Programs create innovative opportunities for visitors of all ages and backgrounds to experience and learn about art within the Museum and in the community.

A strong candidate will have a Master’s degree in fine art, art history, art education, or museum education. Proven work with museums and community organizations, experience with grant management and staff management. Excellent interpersonal skills. Ability to represent the Museum and interact with audiences of all ages is essential. Excellent organizational skills. Strong studio art skills and teaching experience highly desirable. Must be able to stand for two hours at a time, lift 25 pounds without injury, and sit on low stools or the floor to interact with children. Weekend and evening work is required. Access to transportation preferred.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Installation Designer

The Philadelphia Museum of Art is seeking an experienced Installation Designer. The designer will design temporary exhibitions, gallery projects and gallery furnishings for the display of works of art. S/He must demonstrate creativity while working within the museums aesthetic sensibility.

The candidate should be a self-starter with excellent interpersonal and organizational skills. S/He will be an integral part of the exhibition team, and have the ability to carry projects from concept through completion. S/He must have an understanding of conservation issues for works of art and be responsive to budget and time constraints. S/He is expected to juggle multiple priorities.

Requirements include a high level of competence with AutoCAD, Illustrator, Photoshop, and the Microsoft Office Suite; as well as model making skills. Two plus years experience in a museum or similar setting desired. An Advanced degree in art, architecture, or art history is a plus.

To apply, please create a single document including a cover letter and resume to upload with your application.

Apply Now >>

User Interface and Graphic Designer

The Museum is building an Interactive Development team for the creation of original, ambitious interactive applications for our museum visitors to experience. We are looking for a strong User Interface Designer with experience creating mobile application and interactive presentation designs that keep the user at the forefront of consideration. We want to build compelling, rewarding and amazing experiences for the visitor, using the latest technologies, and this will require a forward-thinking, creative and enthusiastic designer.

In addition to user interface considerations, the designer will be responsible for all graphic design as well for our applications, interactives, and some web-based projects. The Interactive Graphic Designer role will be responsible for developing graphics to ensure a cohesive, high-quality aesthetic in support of the Museum’s interactive vision, and museum visitor presentation goals.

Position Responsibilities:

• Collaborative team participation on concept development, storyboarding, development, production and evaluation of interactive applications.

• Direct responsibility for wire frame interface design, user testing and evaluation, and then design and creation of all graphics for these applications on mobile devices, touchscreen presentations, and web pages.

• Creation of multi-layered interfaces, animations, and graphic elements needed by developers for integration into the carefully designed interactions we will be presenting.

• Close collaboration with the developer in the planning, development and implementation of the interactive experiences, which can range from something seen on a mobile phone screen to ones projected in immersive environments that take up entire rooms.

• An open mind to thinking of new and innovative ways of engaging visitors and making rewarding experiences with our art.

• A grounded, experienced understanding of how to best present interactions that work effectively for all types of visitors and experience levels.

Qualified candidates will have 3 or more years experience as a user experience designer or interactive designer with a portfolio that demonstrates superior visual skills along with process and thinking. Candidates should have a mastery of design and production tools, including Illustrator, Photoshop, InDesign, and optionally, After Effects and animation tools. Proficiency in creating graphics for mobile applications and web sites required. Must have the ability to turn creative direction and output channel requirements into visual experiences with an understanding of how design affects performance/load time, and effective optimization techniques. Position requires the ability to propose design solutions based on best practices, fundamental design, and usability principles. Seeking someone with the motivation to continuously research and learn different methods and techniques to provide a variety of solutions. Experience in a non-profit environment preferred.

To apply, please create a single document containing a cover letter, resume, and work samples to upload with your application. If you have an online portfolio, include the link in your cover letter/resume.

Apply Now >>

Safety and Protection Services Supervisor

The Safety and Protection Services Supervisor has responsibilities across the functional areas of Protection Services and Safety. He/she manages requests for security, supervises Museum drivers and vehicle scheduling, provides administrative support in technology and access control matters, and manages the Museum’s occupational Health & Safety programs.

This role recommends policy changes and adjustments to work practices to conform to current regulations. He/she directs safety training, based on needs assessments and legal requirements and performs workplace inspections and follow up investigations to determine any corrective action necessary to prevent incidents from occurring. The Safety and Protection Services Supervisor coordinates with Human Resources and Finance in areas including but not limited to: workers’ compensation insurance, accident investigation, loss control recommendations and compliance.

Qualified candidates will have a minimum of five (5) years responsible experience developing and maintaining security, occupational health & safety, and fire safety programs for a large institution. Certified Protection Professional (CPP) designation is preferred; a willingness to pursue this designation is required. Must have working and current knowledge of Federal, State, and Local health and safety standards, codes, regulations, and guidelines including the Occupational Health and Safety Act (OSHA), National Fire Protection Association (NFPA), and City of Philadelphia codes. Significant knowledge of security electronics and an ability to analyze and address common system failures and improvements in cooperation with the IT department necessary. Must be able to maintain confidential information.

Apply Now >>

Systems Associate

The Philadelphia Museum of Art is seeking an individual to support the collection, use, and generation of attendance data for the Membership and Visitor Services team. This position will facilitate the input and export of data from the attendance system, Siriusware, to ensure the highest quality data exists in the ticketing system for ease in reporting. The Systems Associate will also assist the Manager of Systems and Analysis with system set up for Special Exhibitions, Programs, and Admission, as well as, the set up and tracking of Membership and General Admission promotions in the ticketing system.

Candidates should have an understanding of ticketing or retail systems and database programs; Siriusware and Raiser’s Edge knowledge a plus. Advanced skill level in Excel, Access and Word required. The schedule for this position is typically Monday through Friday with some evening or weekend work as needed.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Visitor Services Assistants

We are currently seeking attentive, outgoing, energetic, individuals with a background or interest in art to help enrich the experience of Museum visitors. At a minimum the position requires individuals to sell both general and special exhibit admission tickets; promote Museum programs and memberships through telephone and in-person contact; check guest coats; answer phone inquiries; provide information and answer guest questions.

Candidates seeking to work as Visitor Services Assistants should also have excellent customer service, computer, and clerical skills. Cash handling experience is also a plus. This is a fast-paced, multi-tasking position that requires candidates to have the ability to stand for long periods of time and lift up to 20 lbs.

Full and Part-time temporary positions are available. Availability to work Friday, Saturday, and Sunday is required for the position along with availability for at least one day during the week. Hours and days will vary with weekends, holidays, and evenings required.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>


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